Free Vehicle Maintenance Form Use this Vehicle Maintenance template to keep track of all the maintenance that is performed on your car. How to Keep a CRA Mileage Log for Vehicle Expenses. If you have used one or more of your vehicles to earn business income over the past year, you can claim the related expenses as a business expense on your income tax in the U. S. and Canada by using a mileage log. What Motor Vehicle Expenses Can You Claim on Income Tax But as always, if you want to deduct these expenses, you need to be able to substantiate your claim with evidence in the form of an automobile mileage log book. How to Keep a Mileage Log. Both the Internal Revenue Service IRS and the Canada Revenue Agency CRA state that keeping an accurate logbook of business travel maintained for an entire year is the best evidence you can have to support your motor vehicle expense claims. Business Vehicle Mileage Log TemplateThe following information should be recorded in the log book each time the vehicle is used for business purposes the date,the starting point,the destination,the purpose of your trip the vehicle starting mileage,the vehicle ending mileage,the total miles or kilometers in Canada driven. Sample Mileage Log. Download Target Wii Game Sale. Mileage log books are typically available at office supply stores or you can use the following template which can be copied into a Word, Excel or similar office document by selecting the text and using copypaste using Windows, outline the text to be selected with the mouse, and hit CTRL C to copy and CTRL V to paste. Vehicle MileageExpense Log Year Odometer on Jan. Date. Mileage Start. Mileage End. Mileage Total. Business Purpose. ParkTollsOther                Automatic Mileage Tracking. Manually entering trip information in a log book is tedious, particularly if you make a lot of business trips. Fortunately there are several mileage tracking applications available for Apple and Android smartphones that make use of the phones GPS to keep track of every milekilometre driven for business purposes. For a small monthly fee the app will log your business trip information and enable you to download a mileage summary your tax return. This is a printable blank mileage log form created using Microsoft Word. You can download and modify this form to suit your company mileage log needs., Vehicles, Zeigler Automotive Group sells and services INFINITI, Dodge, Jeep, Chevrolet, Alfa Romeo, Chrysler, BMW, Honda, Maserati, FIAT, Ford, Lincoln, Ram, Nissan. It is extremely easy to make a blank budget spreadsheet, thanks to the easy availability of free blank spreadsheet templates which can be downloaded for free from. Some of the more popular mileage tracking apps include Business Use Versus Personal. Both the IRS and the CRA are vigilant about excessive claims for business use of personal vehicles claiming most or all of your vehicle mileage for business use is a sure way to attract extra scrutiny from the tax authorities and a possible audit. See 1. 0 Red Flags That Will Get Your Canadian Small Business Audited. Therefore when it comes time to claim your motor vehicle business expenses, you will need to know how many non business related miles or kilometres you drove, and the easiest way to do this is to figure out how many total miles or kilometres youve driven over the course of the year by comparing your vehicles odometer reading at the end of the tax year to what it was at the beginning of the year. Then, once you have your data for the year, to calculate your motor vehicle expenses claim you need to tally all the mileskilometres youve driven for business use over the course of the year. Dead mileage, dead running or dead heading in public transport and empty leg in air charter, is when a revenue gaining vehicle operates without carrying or accepting. This is a common mileage log used by many companies to track their vehicle trip or car operational expenses. I create this template as a basic tutorial template for. Vehicle Mileage Log Template Free' title='Vehicle Mileage Log Template Free' />Contents of a Mileage Log. Along with a beginning record of the vehicles mileage at the beginning of the year, youll need a record at the end of the year too. Vehicle Daily Inspection Date Vehicle Mileage Driver Name. Your personal use is then the total mileage for the year minus the business mileage. Good News for Canadian Taxpayers You Can Use a Simplifed CRA Mileage Log as Proof. The Canada Revenue Agency now allows small business people to cut down on their logbook record keeping and use a three month sample logbook to extrapolate business use for the entire year. To use a simplified logbook You must have previously maintained a mileage log for one complete year to establish a base years business use of a vehicle. You must have kept this logbook for one complete year in 2. Your business use of your vehicle for the year you are using the simplified logbook must be within 1. The CRA also says that businesses will have to show that the use of the vehicle in the base year remains representative of its normal use. All of these things being true, you would then be able to keep a logbook for just three months and then calculate your business use of vehicle by multiplying the business use as determined in the base year by the ratio of the sample period and base year period, by using this formula Sample year period Base year period Base year annual Calculated annual business use. Mastering Garageband Video On Ipad. Notice that to do this, you will have to know what your business use percentage was for the particular three month period in the year that you are using as a base year so you can compare it to your new sample year period. So if, for example, I have kept a simplified CRA mileage log for January, February and March of last tax year, I also need to know what my percentage of business use of my vehicle was in January, February and March during my base year when I kept a mileage log for the entire year. Heres an example Suppose that I kept a simplified logbook for the first three months of the year and find that my business use of vehicle percentage is 6. I go back to my complete full year mileage log for the 2. Ive chosen to use as my base year, take a look at the records for January, February and March, and find that my business use of vehicle percentage during that time was 6. My percentage of using my vehicle for business purposes for that entire base year was 7. Then, applying the formula to extrapolate my three months of data in my simplified logbook to cover the entire year 6. So 6. 5 is the annual business use of vehicle percentage that I am claiming using my simplified logbook data a figure which will be acceptable to the Canada Revenue Agency because it falls within the 1. For more details about claiming business expenses related to using your vehicle to earn business income, see What Motor Vehicle Expenses Can You Claim on Income Tax in CanadaVehicle Purchase Expenses and Capital Cost Allowance in Canada. If you have bought a vehicle to use in your business, you will also want to read Motor Vehicle Expenses Related to Buying a Vehicle, and How to Claim CCA Capital Cost Allowance on a Vehicle Bought for Business Use which explains how to write off the cost of your automobile through Capital Cost Allowance. See also Travel expenses. The Rules for Meals and Entertainment Expenses on Canada Income Tax. The Most Overlooked Tax Deductions for Canadian Small Businesses. Home Based Business Tax Deductions You Dont Want to Miss. The Best Accounting Software for Small Business.